Payroll & Benefits Administrator

The Payroll  & Benefits  Administrator shall have primary responsibility for supporting the Human Resources Department in ensuring the accurate and timely processing of all payroll and all benefit-related functions in compliance with company policies & procedures, state, federal, and local laws/regulations.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  

Payroll

• Process multi-state payroll for hourly and salaried employees, including reviewing and importing hours from time and attendance system, entering payroll items such as bonus payments, tax adjustments, direct deposit information, administering regulatory requirements, e.g., garnishments, levies, and support orders and other pay adjustments.
• Implement and maintain payroll best practices to improve efficiency and consult with the human resources team to improve payroll and HRIS processes.
• Conducts regular data audits and payroll (pre and post payroll) audits to ensure proper eligibility maintenance and payroll collections and identifies gaps or challenges in file interface exchanges.
• Assist in responding to unemployment claims, VOEs and provide payroll data for subpoenas, internal departments and external agencies.
• Process all payroll deductions for benefits and 401k plans and periodically audits payroll deductions to detect and resolve issues.
• Produces scheduled and ad hoc reports pertaining to payroll and/or benefits.
• Monitor employees on leave to ensure appropriate payroll adjustments, benefits coverage and benefit payment, as needed.
• Fulfills all governmental regulatory mandates and filings are performed as required.
• Performance of general office duties such as answering phone calls, messaging, maintaining records management database systems, answering employee inquiries and coordinating the distribution of checks

Benefits

• Perform moderately complex and routine tasks associated with the administration of the employee benefit and retirement plans to include new hire enrollments, processing benefit changes, annual open enrollment, PTO loads and adjustments, etc.
• First line of response for HR regarding routine and non-routine issues such as claim problems, enrollment, interpretation of plan provisions, lost ID cards, eligibility status changes (marriage, death, divorce, birth, etc.) requests for phone numbers, and websites.
• Ensure that benefit plans are administered according to plan documents and governmental regulations and oversee annual compliance activities such as ACA reporting, 401(k) nondiscrimination testing, and 5500 filings.
• Process all payroll deductions and changes for benefits and 401k plans and periodically audit payroll deductions to detect and resolve issues. Monitor reports to ensure information properly flows from Exponent HR to carriers for coverage, dependents and proper deductions are being withheld.
• Review and submit for payment all monthly benefits invoices, verifying eligible participants and terminations have been accounted for.
• Interact with service providers/benefit vendors to proactively identify issues and work to resolve and preserve data integrity.
• Process 401K plan administration including payroll deductions and changes for deferrals and loans, fund weekly contributions, compliance and auditing.
• Monitor reports to ensure information properly flows from Exponent HR to carriers for coverage, dependants and monitoring proper deductions are being withheld.
• Assist with special projects as assigned

• At least 3 years of experience administering payroll, benefits and HRIS processes required. Knowledge of basic human resources principles, payroll practices, and benefits compliance or other related experience.
• Must have strong knowledge of a variety of computer software applications including payroll, time and attendance and HRIS systems.
• Manage, prioritize, and accomplish multiple tasks/projects simultaneously in a deadline-driven environment.
• Must have strong verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Strong analytical and problem-solving skills.
• Ability to act with integrity, professionalism, and confidentiality.
• Proficient with Microsoft Office Suite including Excel. 

Work Environment

Noise Level is moderate

Physical Demands

Prolonged periods of sitting at a desk and working on a computer.

Must be able to lift 20 pounds at times.

Travel Required

None.

Affirmative Action/EEO Statement

InBloom Autism Services provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.